GHRIS online payslip download, registration and printing guide

Publish date: 2024-05-16

People employed by the government have, in the past, had to deal with tedious processes on issues of human resources. Such experiences became alarming following the ever-growing labour force that somehow had gone out of hand. It is then that the government developed GHRIS to provide an easy platform for employees to access online services.

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Following the concern that government employees needed online services with ease, the Government of Kenya developed an online portal where their staff could efficiently access them. This system is known as Government Human Resource Information System, commonly referred to as GHRIS. This platform has brought convenience and efficiency, ensuring government employees get their payslips at the comfort of their homes or workplaces.

What you need to know about GHRIS Kenya?

GHRIS stands for Government Human Resource Information System. The main aim of GHRIS is to address the need for a human resource system for the government employees. It is a kind of portal where the employees of government can download their payslips.

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This portal is designed in-house by the officers of Government Information Communication Technology in association with officers of Human Resource. The main users of Government Human Resource Information System are mainly employees, Government MDAs and other people. They will be getting benefits from a centralized, easily accessible and efficient system.

What was the motivation towards GHRIS development?

The government embarked on the development of GHRIS to address all its Human Resource requirements. It was designed internally by the Government Information Communication Technology Officers in partnership with human resource officers. The portal interfaces with other current and future systems such as IPPD, G-PAY, IFMIS, and IRMIS.

Who are the users of GHRIS?

The beneficiaries of GHRIS payslip download include all civil servants in both county and national governments. These include county employees and teachers. Others are medical professionals, administration officers, among other state employees. The boon about this system is that it is safe from invasion or vulnerabilities and therefore works through an effective privacy policy with clear terms of use.

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How to register and download payslips from GHRIS

Below are the steps on how to register on GHRIS and download a payslip from it.

Registration

There are few easy steps which you have to follow by users for the registration. The following steps for registration have been given below:

  • The first step for registration is to visit the official website of Government Human Resource Information System by following this link.
  • The login page will be shown on your screen. You will get to see three options that are given, such as; forgot password, register and log in here. You have to click on the register button if you are a new user and if you are continuing member, click on login button.
  • After that, a registration form will appear on to your screen. Fill up the employee registration form carefully by providing your personal details like; mobile number, national number, KRA pin, date of birth, work details such as the term of services and appointment date, gender and official name. After providing all the details you need to click the submit button.
  • The information of yours will be received by respective government agency, department or ministry. By the respective employer grievances and disparities are addressed. If no such issue arises then GHRIS payslip download Kenya is always at your service.

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    GHRIS online payslip download

    Before you download your GHRIS payslip on the portal, you are required to have two essential items. These are GHRIS user personal number and GHRIS password. Below is a step by step guide on how to download and print your GHRIS payslip:

  • Access the GHRIS official website.
  • Click on the Government of Kenya Employees link.
  • Fill in your ID number and password. Then click log in.
  • If the details you have provided are correct, the portal opens.
  • Click on My Records tab.
  • Choose my payslip option.
  • Several existing payslips will appear on the left side of the screen.
  • If you only need your current slip, select the presentpayslip link.
  • A new page will open up with the option of the month, year, and view payslip. Select view payslip and wait for it to be displayed.
  • Select the option, "print payslip" to print your payslip. Choose your desired printer and finally click okay.

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    Employee GHRIS registration form

    A form will be filled at the time of registration. You should give all the valid information while filling up your form. The GHRIS registration form includes:

  • Personal number
  • National ID card Number
  • KRA PIN
  • Surname
  • First Name
  • Other Names
  • Date of Birth
  • Gender
  • Date of the first appointment
  • Terms of service
  • Mobile number
  • Personal e-mail
  • Create your password
  • Confirm your password

    • This is one of the most transparent, fast, and reliable means of getting valid payslips human resource officers attached to the Government of Kenya have offered. It is an in-house technology that blends in well with both the systems of the day and those to come, such as IPPD, IFMIS, IRMIS, and G-pay, all of which work collaboratively to ensure quality and efficient service delivery.

    GHRIS and Learning Organization in Chartered Universities in Kenya

    The main purpose of the study was to establish the relationship between GHRIS and Learning Organization at the selected chartered universities in Kenya. The study comprised of few steps to know the relation between GHRIS and learning organization at the selected chartered universities in Kenya in the year 2011.

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    The targeted population mainly comprises of seven public and five private chartered universities. The data for the study was simply obtained by use of a survey tool. It was collected by using questionnaires. The questionnaires were checked properly for completeness. Then the data was coded and later it was analyzed.

    A correlation model for establishing presence and magnitude of dependence by using significance amount of levels was applied to establish the relationship between GHRIS and learning organization.

    The results of the study state that HRIS is used in some of the chartered universities in Kenya. The institutions have appointed HRIS in computer based training. The impact on adoption and implementation of HRIS is involved the regulatory as well.

    Due to this, there came an environmental impact on adoption and implementation of the human resource information system. A genuine HRIS provides information on anything the company wants to know as well as information that can be used to analyze the employees, former employees and applicants.

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    This study recommended that GHRIS should create an information system that will generate information on policies and procedures used to manage the human capital of the firm and the processes necessary to control the computer-related applications.

    Even the most chartered universities in Kenya have a number of branches, decentralized structure and numerous employees. These universities should bring out a certain level of human resource information system in the department.

    Human Resource Information System, like other information systems, should be flexible and adaptable to changes.

    TSC online payslip

    READ ALSO: TSC Online Payslip Registration Requirements and Process

    The staff of Teacher Service Commission in Kenya can register, login and download their TSC payslip online. To Apply for registration and know about the user guide, one should have the copies of the following documents:

  • Certified copies of academic and professional certificates
  • National identity card
  • Bank slip
  • One passport size photo
  • KRA pin
  • GP69 form
  • Certificate of good conduct
  • Entry and work permits (for non-Kenyans)

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    To download the TSC payslip online, teachers have to access the website of Teacher Service Commission and then click on ‘registering for pay slips online’. By following the link you can directly open the page of registration. To download TSC payslip online first you will need to fill up a form. You have to input the following details in the form:

  • Name
  • KRA tax PIN
  • TSC number
  • ID number
  • Pay station code
  • Date of birth
  • Mobile number
  • Designation code
  • Bank account number
  • Personal e-mail address
  • Create a new password
  • Confirm your new password

    • All the components of the registration form of TSC online payslip are mandatory to fill up. The applicants have to provide only truthful details. Once you have registered for the TSC payslip online than you can easily login to TSC online payslips at the official Kenya site. Over there you will have to enter your TSC number and your password.

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    Once you get the online details of TSC payslip online then you can download your payslips for any month you wish for. The official website of Teacher Service Commission in Kenya provides the information on the availability of payslips.

    Functions of Teachers service commission

  • To register trained teachers in the database.
  • To employ teachers and to recruit teachers.
  • Commission for service in any public school or institution is assigned by teachers.
  • To look upon the promotion and transfer of teachers.
  • Keeping control of the teacher.
  • The employment of the teachers depends on it.
  • Reviewing the standards of education and training of persons who are entering into the teaching service.
  • To look after the demand and supply of teachers.
  • The national government is advised by TSC on matters relating to the teaching profession.

    • Core Values of TSC

    1. Professionalism

    The TSC observes the requirements for the professional conduct of the teachers (employees). The employees are expected to apply the skills, knowledge, competencies which shall complete all the standards required for the work.

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    2. Customer focus

    The Commission firstly values the customers stating the philosophy of customer oriented service. Employees should demonstrate a prominent response to the customer needs.

    3. Integrity

    Employees show honesty, good morals and ethics as well as the commitment to work.

    4. Innovativeness

    Employees are appointed in order to inject new ideas and approaches for a good service delivery.

    5. Team spirit

    All of the employees belonging to the TSC are committed to their work in functional teams. Every employee has the capability to tackle work relationships with colleagues.

    MSPS online

    MSPS system will help you to view the GHRIS payslip. To download and view the GHRIS payslip click here.

    The points should be thoroughly remembered at the time of downloading your GHRIS pay bill from MSPS site:

  • Every box should be filled.
  • The information given by you should be correct.
  • You can’t skip the option of birth certificate number.
  • For the purpose of security, the certificate number area in the professional details should be filled.
  • If the name of the institution has not been mentioned in GHRIS system then use the e-mail provided by the system in order to notify them to add it to the system.
  • If you have never been employed before then in the employment history section you should fill up the current employment status.
  • In the place of guardians or child’s tax pin number and birth certificate number, use N/A if you don’t have them.

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    Why use GHRIS?

  • It is an accessible portal available 24/7. The platform is also very transparent, so you do not physically look for the Human resource boss when in urgent need of a service such as a payslip.
  • Since GHRIS is online, third party firms such as banks and insurance companies can easily confirm the required employment details. This is important, especially when applying for a loan.
  • Prompt GHRIS online payslip download.
  • Privacy - Unlike manual files, nosy colleagues cannot get hold of your private information without your authority. Therefore, your data remains safe unless you give out your GHRIS credentials.
  • The portal is a doorway to other government services. It has been interfaced with other vital systems, including IFMIS, presenting various civil services at the click of a button.

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    Online Teachers Application System 2020: Step-by-step guide

    Kenya has not been left out in the global information technology craze. GHRIS is one system developed by the government to support the planning, administration, decision-making, and control activities of human resources management. The best part is that employees can easily get their payslips by login into their GHRIS systems anywhere anytime.

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    Source: TUKO.co.ke

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